Meeting:2011/03/03/AGM

Agenda of Annual General Meeting

• Minutes of Previous AGM
  • Can be found here.
• Society’s activities summary (crwilliams)
• Annual Financial report (Davetaz)
• Committee election
  • President
    • Tyler has been nominated for this position.
    • Graingert has been nominated for this position.
  • Secretary
    • Rebecca has been nominated for this position.
    • Tyler has been nominated for re-election.
  • Treasurer
    • Davetaz has been nominated for re-election.
  • Node Deployment Officer
    • Graeme has been nominated for re-election.
  • Social Secretary
    • Daveruss has been nominated for re-election.
  • Webmaster
    • crwilliams has been nominated for this position.
• Summary of current committee position
• Election of new committee
  • President
  • Secretary
  • Treasurer
  • Node Deployment Officer
  • Social Secretary
  • Webmaster
• Approval of Constitution (for coming academic year)

Minutes

• Graeme, 'Phil' and Tyler were late.
• No-one objected to the minutes of the previous AGM.
• crwilliams summarised the year from a semantically-marked-up piece-of-paper.
  • OpenMesh Nodes
  • Wireless Survey
  • Improved login page
  • Improved monitorring, including cron jobs
  • Replacement power supplies
  • Eduroam peering
  • Eduroam-in-a-box
  • Dev8D
  • New package management
  • UPS monitoring

• The bank balance has increased to almost £4

• Tyler acquired the Student Unions copy of our constitution.
• crwilliams read the constitution.
  • Andrew W objected that the constitution does not permit him to speak!
  • The existing constitution has only one signature, and is not dated.

President

• Tyler gave a speech.
• Graingert failed to give a speech in his absence.
• Votes for the president: Tyler 1000, Graingert 0001

Secretary

• Rebecca didn't stand.
• Chris Orchard nominated himself, no speech was given.
• No objections to Chris Orchard to being elected

Treasurer

• No objections to Davetaz being re-elected

Node Deployment Officer

• No objections to Graeme being re-elected

Social Secretary

• No objections to Daveruss being re-elected

Webmaster

• No objections to crwilliams being re-elected

• The job titles and descriptions were confirmed by a motion of 'no objections'.
• The constitution was lost and found again.

• A note for a future AGM, HAM Radio rules, two Named 'officers' need to have HAM licenses,

Constitutional Changes

• "Minutes will be available from the Summer term" becomes "Minutes will be available by the Summer term"
• Addition of "Full University members may stand for a position", the aim to remove "Only Students may stand for a position"
• 'Radio Officer' to be added as a role, who does not need to be a member of the University
• One person may stand for two roles,
• Associate members may hold office if nominated.
• Meetings to be reclarified as 'offical meetings'
• Associate members may speak at 'offical meetings' if invited by the 'chair'

• crwilliams will make these changes, and forward them round via email.
• An EGM will be held at the beginning of next week.